Public Safety Unit Members Open Enrollment – AOCDS Medical Insurance
|The Association of Orange County Deputy Sheriffs will be holding a medical insurance only Open Enrollment for our Public Safety Unit members. The enrollment process is similar to the optional benefits transition that occurred when you became part of AOCDS. Medical insurance coverage for this open enrollment becomes effective January 1, 2020. Public Safety Unit members MUST enroll in a medical plan offered by the AOCDS Medical Trust no later than October 4, 2019.
Open Enrollment will be held September 23rd – October 4th at the AOCDS office located at 1600 N. Main Street in Santa Ana. Parking and the entrance are located directly behind the building on N. Sycamore Street. Overflow parking will be next door at the Santa Ana Police Officers Association. Our office will be open from 6:30 a.m. – 5:00 p.m. Monday through Thursday and 6:30 a.m. – 4:00 p.m. on Friday to answer any questions.
Starting September 23rd, you can also go online 24/7 to www.aocdsbenefits.org (Company Key: AOCDS) to select your medical plans and update dependents for medical only during the Open Enrollment period.
All Employees Married to Employees (EME) or Employees Married to County Employees (EMC) must sign new enrollment forms. Those forms are available at the AOCDS Medical Benefits Department.
We will be holding short seminars 3 days each week during this Open Enrollment period for you and/or your spouse to answer any questions.
Seminar schedule during Open Enrollment:
Monday, September 23rd and 30th: 7:00 a.m., 11:00 a.m. and 1:30 p.m.
Wednesday, September 25th and October 2nd: 7:00 a.m., 11:00 a.m. and 1:30 p.m.
Friday, September 27th and October 4th: 7:00 a.m., 11:00 a.m. and 1:30 p.m.
The AOCDS payroll deduction method differs from what you are used to at the county. The collection of the medical insurance deduction with the county plans occur within the month the member is paying for the medical coverage. The AOCDS medical insurance deduction is collected from the two pay periods in the month prior to the start of the coverage of the AOCDS medical insurance.
This will cause members to be required to have double medical insurance deductions for each of the two pay periods, #25 and #26, in December. This will only be a ONE-TIME occurrence.
YOU ARE NOT PAYING FOR OVERLAPPING COVERAGE.
The AOCDS Board of Directors, acting as the Board of Trustees for the Medical Insurance Trust, has developed a plan to help smooth out the impact of the double medical insurance deductions. AOCDS will DEFER the two medical insurance deductions for AOCDS members during the December holiday season and will collect them after the first of the year!
In pay period #25, pay day of December 13th, the county will deduct for their medical insurance for the month of December. The medical insurance deduction for AOCDS medical coverage for January will be deferred until the January 24th pay day.
In pay period #26, pay day of December 27th, the county will deduct for their medical insurance for the month of December. The medical insurance deduction for AOCDS medical coverage for January will be deferred until the February 21st pay day.
In pay period #1, pay day of January 10th, will be the first AOCDS medical insurance deduction and the county medical insurance deduction will stop. Most of our members will see a reduction in their medical insurance deduction, as the AOCDS payroll deductions are lower than the county in most cases. The medical insurance deduction will be for the month of February.
In pay period #2, pay day of January 24th, the member will see two AOCDS medical insurance deductions. One will be for pay period #2 for the month of February and the other will be for the deferred AOCDS medical insurance deduction from December 2019, pay period #25, for the month of January.
In pay period #3, pay day of February 7th, there will only be one AOCDS medical insurance deduction for the month of March.
In pay period #4, pay day of February 21st, the member will see two AOCDS medical insurance deductions. One will be for pay period #4 for the month of March and the other will be for the deferred AOCDS medical insurance deduction from December 2019, pay period #26, for the month of January.
In pay period #5, pay day of March 6th, there will only be one medical insurance deduction for the month of April. All AOCDS medical insurance deductions will be current and there will only be one medical insurance deduction going forward.
The County of Orange will still provide Public Safety Unit members an open enrollment package for them to enroll in the Health Care Reimbursement Account and the Dependent Care Reimbursement Account. You will not enroll in any other county plans.
- Review your benefits
- Update your contact information
- Add/remove dependents from your insurance due to a life-changing event, such as birth, marriage, divorce, adoption or if a dependent gains other insurance
*First-time users will need to create a user name and password. The company key is AOCDS in all capital letters.
The Association of Orange County Deputy Sheriffs realizes the importance of providing a benefit program that ensures our members and families have multiple benefit options to meet their needs. AOCDS provides medical and other optional insurances to active and retired AOCDS and ACLEM members and their families.
Each year, we evaluate the AOCDS benefit plans to ensure members continue to have effective, competitive and cost-effective choices.
AOCDS continues to offer benefits with a wide variety of coverage options which allows members to choose a plan that best meets their needs.
Open enrollment is held around the month of May every year to allow our plan participants to make changes to their benefit options. Selections you make will remain in effect for the plan year unless you have a qualifying event, such as a marriage, a divorce or the birth of a child.